Vouchers
Entering, accepting, altering, cancelling and deleting vouchers from the keyboard.
Open a voucher
From the Gateway, V opens Vouchers (on the type you used last, or Sales). From anywhere on the Gateway, or inside a voucher, a function key picks the type:
| Key | Type | Key | Type | Key | Type |
|---|---|---|---|---|---|
| F4 | Contra | ||||
| F5 | Payment | Alt+F5 | Debit Note | Ctrl+F5 | Rejections Out |
| F6 | Receipt | Alt+F6 | Credit Note | Ctrl+F6 | Rejections In |
| F7 | Journal | Alt+F7 | Stock Journal | Ctrl+F7 | Physical Stock |
| F8 | Sales | ||||
| F9 | Purchase |
F10 lists the other voucher types. Stock vouchers need Maintain Inventory (F11).
A sales voucher
The screen is Accounting Voucher Creation: the type and No. at the top, the date on the right in BS (Miti) and AD.
In Item Invoice mode you fill: Party A/c name → Sales ledger → the items (Name of Item · Quantity · Rate · per · Amount) → any extra ledgers such as VAT → Narration.
Accounting Invoice mode has ledger lines (Particulars · Rate · per · Amount) instead of items. Ctrl+H changes the mode; a new voucher remembers the mode you chose last for its type.
The date is skipped by default: press F2 to change it. Type it in BS: see Dates.
Save
- Ctrl+A saves at once.
- Enter on Narration asks Accept ? (Y, N, or Enter for the highlighted button).
Before saving, SAHARA Core warns you if cash or stock would go negative. After a save, a fresh voucher opens.
Alter a saved voucher
Open it from the Day Book or a register (it opens read-only), then press Enter to edit. You can give a reason; the change is kept in the Edit Log.
Cancel or delete
- Alt+X — Cancel: asks for a reason, posts a reversal and keeps the original, flagged, in the Edit Log. The voucher is listed in Cancelled Vouchers.
- Alt+D — Delete: asks Delete ?. The voucher keeps its number, posts nothing, and is listed in Deleted Vouchers.
Optional and post-dated
- Ctrl+L marks a voucher Optional: nothing posts until you regularise it.
- Ctrl+T marks it Post-dated: it is listed in Post-Dated Vouchers.
Other useful keys
Alt+C create a master from a list · Alt+I insert a line · Ctrl+R repeat the last narration · Alt+S Stock Query · Ctrl+B bill-wise details · Ctrl+K cost centres · PgUp/PgDn the next or previous saved voucher · Esc (with unsaved lines) asks before leaving.
Sales and purchase orders, delivery notes and receipt notes come in version 1.1.